Free NEC4, JCT & FIDIC Contract Templates for Contractors and Subcontractors
Professionally drafted compensation event notifications, early warning notices, delay notices, extension of time applications, payment applications, pay less notices, FIDIC notices of claim and Excel registers. Free Word and Excel downloads with clause guidance built in. No sign up.
NEC4 templates
For contracts under the NEC4 Engineering and Construction Contract and Subcontract. These cover the core administration cycle where entitlement is most often lost: early warnings, compensation event notification under clause 61.3, quotations under clause 62 and instructions, plus the registers to keep on top of all of it.
Compensation event notification template
Notify a compensation event properly: the event, the clause 60.1 ground relied on, the key dates for the eight week time bar and your initial view on cost and time.
Download .docxEarly warning notification template
Raise an early warning on any matter that could affect price, time or performance, propose mitigation and request an early warning meeting.
Download .docxCompensation event quotation template
Structure a CE quotation around Defined Cost plus Fee, delay to the Completion Date and Key Dates, assumptions and the programme evidence to attach.
Download .docxProject Manager’s instruction template
Issue or respond to a PMI, record whether the Scope changes and make sure the compensation event is notified under clause 61.1 where it should be.
Download .docxCE, early warning and PMI registers
One workbook with a compensation event register, the clause 15 Early Warning Register and a PMI register. Status dropdowns and automatic value and time totals.
Download .xlsxJCT templates
For JCT Standard Building Contracts, Design and Build contracts and the associated subcontracts. These cover the notices contractors and subcontractors most often get wrong under pressure: delay and extension of time, loss and expense, interim payment applications and pay less notices.
Delay notice & EOT application template
Notify delay as soon as it is reasonably apparent, identify the Relevant Event, estimate the delay and set out the particulars and records relied on.
Download .docxLoss and expense application template
Apply for direct loss and expense with a proper structure: the Relevant Matter, the effect on regular progress and a breakdown by head of claim.
Download .docxInterim payment application template
Set out the gross valuation, retention and previous payments so the sum applied for and its basis are clear, protecting your notified sum position.
Download .docxPay less notice template
Serve a compliant pay less notice: the sum considered due at the date of the notice, the basis of calculation and an itemised breakdown of every deduction.
Download .docxVariations, EOT and payment trackers
One workbook tracking variations from instruction to agreement, delay notices and EOT awards, and applications against certificates and pay less notices.
Download .xlsxFIDIC templates
For international contracts under the FIDIC 2017 Red and Yellow Books, with guidance on the 1999 edition equivalents. FIDIC claims live and die on the Sub-Clause 20.2 time bars: 28 days for the notice of claim, 84 days for the fully detailed claim. These templates keep both deadlines front and centre.
Notice of claim template
Give the 28 day notice properly: the event or circumstance, the date of awareness, the nature of the claim and the deadline tracking that stops a claim being time barred.
Download .docxFully detailed claim template
Structure the 84 day submission: detailed description, contractual and legal basis, contemporary records and detailed particulars of the amount and extension claimed.
Download .docxExtension of time claim template
Claim an extension of the Time for Completion with the cause, the Sub-Clause relied on, the delay analysis method and the critical path evidence to attach.
Download .docxVariation proposal template
Respond to an Engineer’s instruction or request with the varied work description, programme effect and a build up of the proposed adjustment to the Contract Price.
Download .docxClaims and variations registers
One workbook tracking every claim against the 28 and 84 day deadlines from awareness to determination, plus a Clause 13 variations register with value totals.
Download .xlsxFree contract correspondence generator
Skip the blank template. Enter your project details and download completed NEC4, JCT and FIDIC contract correspondence – compensation event notifications, early warnings, instructions, delay notices and notices of claim – as formatted Word documents. It runs entirely in your browser – nothing you type is stored or sent anywhere.
Open the correspondence generatorMost construction disputes are lost on procedure, not merits
A compensation event notified outside the eight week window under NEC4 clause 61.3, a JCT extension of time application without particulars, or a pay less notice served a day late can each cost more than the underlying issue. These templates exist so contractors, subcontractors, quantity surveyors and commercial managers issue the right notice, in the right form, at the right time. When the numbers get serious – missed notices, disputed final accounts, threatened adjudication – that is the point to bring in specialist support. RKA Associates prepares and defends claims, administers NEC and JCT contracts and recovers payment for subcontractors across the UK.
Common questions
How do I notify a compensation event under NEC4?
Under clause 61.3 the Contractor notifies the Project Manager of an event it believes is a compensation event, where the Project Manager has not already notified it. Unless the event arises from an instruction or notification given by the Project Manager or Supervisor, notify within eight weeks of becoming aware the event has happened, or entitlement to a change in the Prices, the Completion Date or a Key Date may be lost. The template above prompts for everything a good notification should contain. Read more in our guide to NEC compensation events.
What must a pay less notice contain?
It must state the sum the payer considers due at the date the notice is given and the basis on which that sum is calculated, and it must be served no later than the prescribed period before the final date for payment in the contract. A late or non-compliant notice is ineffective and the notified sum becomes payable. If you are on the receiving end of unfair deductions, see what to do when a main contractor is not paying.
Are these a substitute for the published NEC or JCT forms?
No. They are independently drafted notice and administration templates that reference clause numbers from the standard forms without reproducing any published contract text. Always check the clause references, time limits and service requirements in your own contract before issuing any notice.
Do I need to sign up?
No. Every template and the notice generator is free with no sign up. If a template saves your bacon, the only thing we ask is that you remember who drafted it when you next need proper claims support. The first conversation is free.